Registration for 2023-2024 Camp Sessions
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Once your application has been submitted you will be placed on a waitlist. Our Camp Directors will then register campers from the waitlist. Offering programs throughout the year means a large number of camper registrations to review. Our Camp Directors will review applications for the earliest programs first. Summer registration opens January 2024 and school year registration opens September 2023. All session registrations are dependent on staff numbers. If/when a camper has been selected and changes from waitlisted status to registered status for the session(s), an email confirming the change will be sent.
For the 2023-2024 camp schedule, please view the Camp Calendar.
- Camp Registration or Veterans Family Camp Registration or choose from the list of paper applications listed below, complete the form, and mail it in. Email or call us at 608.254.2502 ext. 191 or dial 0 to leave a message) to receive an application by mail.
- You will receive an EMAIL confirming waitlist status. If/when the camper has been selected and changes from waitlisted status to registered status for the session(s), an email confirming the registration will be sent. If you do not have email, the registration status change will be sent by mail. If paying privately and you find you are unable to pay or have questions, please contact the Billing Department by email or phone at 608.237.1372 prior to a registered session. If you believe that your family will require assistance to pay for a camp session, please fill out the campership form and return to Easterseals Wisconsin within 10 days of enrollment. If you have questions about camperships, please call 608.237.1372. Please add email@example.com and firstname.lastname@example.org to your email’s safe senders list if you applied online.
- If we do not have a current Medical Examination Form for you already on file, schedule a physical and have your physician complete this Medical Examination Form. The Medical Examination Form is good for one year from the doctor’s exam date on the form. We must have a form on file that was completed within the last 12 months.
- Registered Status Campers: Ahead of the confirmed camp session, campers will receive an invite via email to Campdoc.com where you will upload the signed Medical Examination Form, Covid vaccination card, list current medications and any additional health history. Two weeks prior to your session date, you will receive a reminder packet with additional information to prepare for camp by mail. Any amount owed will be listed on the session notification. You may either pay ahead by mail, pay through the online registration system, or at camp by the due date. Please contact the Billing Department at 608.237.1372 with any questions.
Bullying is when one or more people exclude, tease, taunt, gossip, or put down another person with the intent to hurt another. Bullying happens when a person or group of people want to have power over anther and use their power to get their way, at the expense of someone else. Bullying can also happen through cyberspace, through the use of emails, text messaging, instant messaging, personal Web sites and other less direct methods. This type of bullying can also lead to persons being hurt during or between the camp seasons and be especially hurtful when persons are targeted with meanness and exclusion. Bullying is inexcusable at Camp. Each camper is expected to treat all other campers with respect, and to help each other achieve the best possible experience. If a camper has difficulty meeting this expectation, parents may be called upon to assist. We work together as a team to ensure that campers gain self-confidence, make new friends, and go home with great camp memories. Our leadership addresses all incidents of bullying seriously and trains staff to promote communication with their campers so both staff and campers will be comfortable alerting us to any problems during their camp experience. We can’t manage an incident if we don’t know about it. Every person has the right to expect to have the best possible experience at camp, and by working together as a team to identify and manage bullying, we can help ensure that all campers and staff have a great summer at Camp.
Camp does not tolerate campers who harm other campers; whether it is physical or verbal fighting, including degrading, demeaning, threatening other campers or staff, or making fun of others. Any camper involved in fighting is subject to discipline and may be sent home. The parent/guardian is contacted by the Camp Director.
Any camper found to be harassing, making fun of, or intimidating another camper is subject to disciplinary actions, and may be sent home.
Obscene, profane or vulgar language; written, oral, or expressed by symbols is not tolerated. Being respectful to staff and other campers is important and expected. Any camper who violates this policy will be subject to disciplinary action and may be sent home.
Please do not send cell phones to camp. If parents/guardians need to contact their camper during the session, they are asked to call or email the camp office and talk to the Camp Director. Campers should not use cellphones to call home and asked to be picked up. Arrangements for early departure from camp should be communicated through the director. We do understand adult campers may use cell phones in different ways than children, please keep this in mind when packing for camp.
Inappropriate Physical Touch
Please talk with your camper about appropriate relationships at camp. At no time shall campers kiss, or touch each other without permission. Campers who intentionally sneak away from the group to kiss or engage in other inappropriate behavior will follow these steps:
- Each camper will talk with camp leadership about the choice they made. Camp leadership will document the incident and conversation with the camper. Expectation will be reiterated with the camper about staying with their group. A phone call may be made home.
- If the behavior continues, step 1 will be repeated and a phone call home with the camper will be made. Discussion with camper about safety and staying with the group will take place.
- If the behavior continues, camp leadership and camper family will determine if camp is the right environment for the camper. Camper safety will take priority and the camper/campers may be sent home.
We ask that visits only happen during the designated times on check-in or check-out days. While Camp is an open environment, well-meaning visits disrupt camp programs. We must have knowledge of who is on camp and where, at all times. Unknown or unannounced visitors pose a risk to the safety of everyone at camp. All visitors must report to the camp office or director to check in, and follow on-site protocol.
Behavior Management Policy
We believe that every camper has the right to experience camp and all it has to offer. We believe in setting limits and explaining the boundaries for all participants. When these boundaries are tested, we use specific procedures to help the camper to continue their experience at camp. All of our staff receives training in these procedures, behavior support and strategies. On the first day of camp our staff will go over the camp expectations and ground rules of camp life. Campers have the opportunity to ask questions about policies and rules, so that everyone is clear about expectations. Please start setting the expectation with your campers before arrival to camp.
Procedures We Follow:
- The camper’s Counselor will speak with the camper and check whether the camper understands why the behavior is unacceptable and knows what the consequences are. The Counselor will restate the desired behavior, with clear consequences given for not following the desired behavior. The removal of a camper from a problem situation may be a consequence in this first stage. Removal gives the camper time to calm down, reflect on their actions and the staff a chance to discuss with the camper what happened.
- If the behavior is repeated, the Counselor will let the camper know that this is still unacceptable and will then involve the leadership and/or Camp Director. At this stage, Camp will contact the parent or guardian of the camper to make them aware of the situation and to ask for cooperation and insight.
- If the behavior persists, the Camp Director will determine if the camper should remain at camp or be sent home. Parents will need to make transportation arrangements, and there are no refunds for campers sent home for behavioral reasons.
- There are some actions that may warrant immediate removal from camp. These actions include, but are not limited to; using alcohol or illegal drugs, stealing, endangering their own safety or the safety of staff or campers, or other behavior that has no direct correlation to the camper’s diagnosis.
This discipline policy attempts to let campers know that while they are cared for, certain behaviors are not acceptable in our camp setting. This policy also involves the parents before the problems escalate, and invites them to be a part of the solution.
While Camp strives to be all-inclusive, campers with severe emotional disturbances or intentional physical behavior that may harm others may not be able to participate effectively. We attempt to support campers of all abilities, but we must all be aware of our limits as a camp team.
Damage of Camp Property
We understand that accidents happen, and things get damaged through everyday use. Intentional damage of camp property, or the property of others is unacceptable. In the event of intentional damage of property, the family of the camper responsible for will be asked to pay for damages. Receipts for damaged property will be provided, and the family will be asked to give payment to camp or the family of the damaged property.